Calle Dos Agency

How to use AI safely with company data

A practical guide for using AI at work without blindly pasting sensitive company data into public AI tools.

Safe AI use starts by separating public, internal, confidential, and regulated information before building a workflow.

Before choosing a tool or writing a prompt, decide what kind of information is involved. Public information, internal notes, client data, financial data, legal information, and regulated data should not be treated the same way.

A practical workflow should say exactly what can be pasted into an AI tool, what needs to be anonymized, and what should stay out entirely.

AI can draft, organize, compare, and summarize. It should not silently make decisions that affect clients, employees, finances, compliance, or legal obligations.

The review step is not a formality. It is part of the system.

Responsible AI is not anti-AI. It is how professionals use AI without creating avoidable privacy, accuracy, or judgment problems.

• Public website copy
• Your own non-confidential notes
• Synthetic examples
• Redacted documents
• Generic templates
• Final drafts that still receive human review